conference schedule

Wednesday, October 22

2:00 - 4:30 PM	Exhibitor Set-up	Ballroom - Salon C
4:30 - 5:30 PM	Early Registration	Cottage Row
4:30 - 7:30 PM	Exhibits Open	Ballroom - Salon C
6:00 - 7:30 PM	President's Reception Sponsored by	Ballroom - Salon C

Thursday, October 23

7:30 - 8:45 AM	Registration and Exhibits	Cottage Row, Ballroom - Salon C
7:30 - 8:45 AM	Breakfast Buffet Sponsored by TBD	Ballroom - Salon A/B

8:45 - 9:00 AM	Welcome and Introductions Jessie Graham, President	Ballroom - Salon A/B
9:00 - 9:50 AM	Keynote Address: Data as a Strategic Asset: The Critical Importance of Governance and Preservation in the Age of Information Chris Burroughs, Virginia Office of Data Governance and Analytics	Ballroom - Salon A/B
	Burroughs will discuss how well-governed and preserved data can drive innovation, inform policy, and support evidence-based decision-making; the economic and societal value of accessible government information; the risks of data loss, corruption, or inadequate governance; and connecting your IT and data governance expertise to the strategic mission of government archives.
9:50 - 10:00 AM	Ambassador Introduction - CivicPlus	Ballroom - Salon A/B
10:00 - 10:55 AM	AI in Records and Archives Management: From Pilot to Deployment Chad Doran, The Johns Hopkins University Applied Physics Laboratory	Ballroom - Salon A/B
	This session will examine how AI can transform records and archives management by automating metadata extraction, document classification, and compliance tasks, streamlining efficiency and preservation. Discover how to start with a pilot project, such as extracting metadata from records or archival documents using AI tools on a small dataset. Learn to integrate chatbot-like conversational AI to enhance search, enabling intuitive, natural-language queries for rapid retrieval of records or historical materials. This session will guide you through scaling to full deployment: integrating AI with existing systems, training staff for seamless collaboration, and expanding workflows. Key lessons highlight the need for iterative testing and human oversight to ensure accuracy. For state and local governments, this supports managing public records, adhering to retention schedules, and archiving historical documents, ensuring compliance with regulations like FOIA. Explore AI’s future potential for real-time compliance and smarter systems, delivering robust records and archives management across sectors.
10:55 - 11:15 AM	Coffee Break with Exhibitors	Ballroom - Salon C
11:15 - 11:20 AM	Partner Introduction - TBD	Ballroom - Salon A/B
11:20 AM - 12:15 PM	Wading through Records: Assessing Fairfax Water’s Records Management Needs Catherine Bell, Fairfax Water	Ballroom - Salon A/B
	Imagine starting a records management program for your organization. Where do you start? How do you determine what employees know about their documents and the tasks related to records management? At Fairfax County Water Authority, we are answering these questions and conducting a records assessment with an outside consultant. This session will highlight the initial steps for assessing records across Fairfax Water, our priorities based on recommendations received from the records assessment, and lessons learned from a first-time project manager perspective.
12:15 - 1:45 PM	Lunch Buffet Sponsored by TBD	Ballroom - Salon A/B

	During lunch, we'll hold the annual business meeting and awards. Members are encouraged to review the meeting documents ahead of time.
1:45 - 2:00 PM	Exhibits	Ballroom - Salon C
2:00 - 2:05 PM	Partner Introduction - TBD	Ballroom - Salon A/B
2:05 - 3:05 PM	Trials and Triumphs: Developing Data Retention Requirements for Systems Matt Logie, Fairfax County	Ballroom - Salon A/B
	This session will explore the development and implementation of records retention functionality for the Fairfax County Planning and Land Use System (PLUS) in compliance to Library of Virginia requirements. PLUS is a multi-agency and multi-application system used for Land Development business activities including: planning, zoning, permitting, and enforcement. This case study will demonstrate how successful implementation of records retention requirements in an enterprise systems is dependent on senior leadership support, existing system functionality, discretely defined business requirements, APIs, and good data quality. Ultimately the success of continued compliance is tied to the organization's data strategy.
3:05 - 3:25 PM	Coffee Break with Exhibitors	Ballroom - Salon C
3:25 - 4:10 PM	My Soul Is Dark with Stormy RIOT: Flooded with Forgotten Records Amy Judd, Virginia Information Technologies Agency	Ballroom - Salon A/B
	The Virginia IT Agency has 2.5TB and more than thirty years of data stored in 940 inactive individual-network drives. The presentation will cover 1) an approach to reviewing and dispositioning redundant, inaccessible, obsolete, and trivial (RIOT) electronic records and 2) how the project is progressing.
4:10 - 5:25 PM	Playful Learning: How to Create Records Nerds in Your Organization Cynthia Hart, City of Virginia Beach	Ballroom - Salon A/B
	Records management training programs are often perceived as ineffective or boring. Employees struggle to be engaged with record keeping due to one-and-done, poorly designed training. Lack of engagement can lead to ineffective records keeping practices potentially impacting the organization’s ability to meet its administrative and legal mandates. This session will present easy and practicable strategies and tactics to improve records management training to ensure engaged participants and relevant learning for any size organization.
5:25 - 5:45 PM	Closing and Exhibitor Prize Drawing	Ballroom - Salon A/B
	Dinner on your own

Friday, October 24

7:30 - 8:45 AM	Registration	Cottage Row
7:30 - 8:45 AM	Breakfast Buffet	Ballroom - Salon A/B
8:45 - 9:30 AM	On Record and In Reach: Digitizing Historic Court Records Megan Pullen and Chaz Haywood, Rockingham County Circuit Court	Ballroom - Salon A/B
	This presentation introduces Histories Along the Blue Ridge, a collaborative digital initiative between the Rockingham County Circuit Court and James Madison University that preserves and provides online access to historic court records. The project demonstrates how local government and academic institutions can partner to meet the evolving demands of records management through digitization, metadata creation, and public access platforms like Omeka. Attendees will gain insight into developing sustainable digitization workflows, managing archival materials within legal frameworks, and engaging communities through accessible digital archives. This model offers a scalable and cost-effective approach to embracing change in records management while promoting transparency, education, and historical preservation.
9:30 - 10:30 AM	Records Management Basics and Boosting Engagement Teshawna Threat, Emily Johnson, Chad Owen, and Eric Harris, Library of Virginia	Ballroom - Salon A/B
	The Library of Virginia’s Records Analysis Services (RAS) section is continuing to increase outreach in virtual capacities and curate specialized training opportunities, boosting the education and confidence of records professionals. The records management analysts are diversifying the goal of being resourceful through informational blogs, hosting hot topic records management webinars, and making updates to the Records Management Manual along with other pertinent resource documents and webpages. With a new analyst onboard, RAS assesses ways to engage with records professionals to ensure consistency and transparency as a section.
10:30 - 11:00 AM	Closing and Raffles	Ballroom - Salon A/B